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Planning for your trip Orientation | Registration | Travel | Travel Registry | Money & Banking Abroad Passport | Medical insurance | Student Handbook | What to pack Each student is encouraged to meet with the Programs Director for Education Abroad prior to departure to initiate travel plans and review program expectations. Contact her at sally.raymont@notes.udayton.edu or (937) 229-3728. Pre-departure Orientation Session for Exchange Programs October 13, 2009, 4-5 pm, Alumni Hall 016 For any student participating in a study abroad program through a partner institution during the spring 2010 semester. (A repeat session will be offered October 23, 4-5 pm, in Alumni Hall 016 Orientation All students studying through the CIP Summer Study Abroad Program must participate in an orientation program. Students participating in a summer study abroad program longer than two weeks are required to register for UDI 220: MAXIE Prepare, a one credit-hour mini-course orientation during the spring 2010 term. Two post-trip sessions during the fall 2010 term will be required to complete the mini-course and successfully complete the summer study abroad program. The mini-course will address health and safety, program logistics, and academic expectations as well as cultural sensitivity and cultural preparation for the upcoming study abroad experience. Through the mini-course, students will meet with members of the University of Dayton community including the Programs Director for Education Abroad, participating faculty, and other students on the program. UDI 220 is required of all participants in the CIP Summer Study Abroad programs except students participating in the law program to Sorrento. UDI 220 classes will be held on Tuesday and Wednesday evenings beginning February 23, 2010. Programs will be assigned a specific day and time which will be posted on the CIP Web site prior to registration for spring 2010. An orientation will take place in the spring for students participating in the law program to Sorrento. Visit the individual program pages for registration information and class days and times. Prior to your departure, we suggest: purchasing a guidebook for the area where you will be traveling. The Let’s Go and Eyewitness Travel Guides series are highly recommended. learning a little bit of the language of your host culture becoming familiar with the geography of your site and the region in general talking with friends and family who have traveled abroad to get helpful suggestions and advice Registration for courses Students are responsible for registering for their classes PRIOR to April 2, 2010. Students participating in CIP programs must register for the Maximizing Your International Education mini-course (UD1 220) during the spring 2010 semester. Questions regarding registration should be directed to the Programs Director for Education Abroad. Travel Students may choose to secure a ticket through any standard travel agency or the airline itself or deal with organizations that specialize in discount fares such as STA Travel. Note: Confirm program dates with your site director prior to making airline reservations. Most airline reservations involve a severe penalty for changes or cancellations, so plan your trip carefully. The University of Dayton is not responsible for penalty charges resulting from a participant changing the flight or date, or not adhering to the conditions of the ticket. Travel in country: The most common and convenient means of travel within Europe is by train. Students should consider purchasing one of the European rail passes, such as the popular Eurail Youth Flexipass (10 or 15 days of unlimited rail travel within a two-month period). All Eurail passes can be purchased at All World Travel in Kennedy Union. Note: These passes can only be purchased in the United States, not while abroad, so it is important to plan ahead. Point-to-point tickets and many national or local passes can be purchased after arrival. Food costs can be kept at a minimum by purchasing food at local stores or open air markets rather than eating every meal in restaurants. Youth hostels offer inexpensive and safe lodging in Europe; however, space is usually allotted on a first-come, first-serve basis. Visit the American Youth Hostel Web site at www.hiayh.org for information. Travel Registry All University of Dayton students participating in an education abroad program must complete the online Travel Registry before leaving the United States. Go to https://travel.udayton.edu/ to complete the registry. Money and Banking Abroad Additional resources for banking abroad >> To ensure a smooth trip with no financial emergencies, see your financial institution prior to leaving the country to discuss your options for accessing your cash and credit accounts while overseas. If you bank with Day Air Credit Union, click here for very important information. Participants should not carry large amounts of cash (over $100) at one time. We suggest purchasing travelers checks in $50-$100 units before departure, or rely on ATM and credit cards. (Day Air Credit Union customers cannot use their ATM and credit cards in certain countries). Traveler’s checks may be purchased in U.S. banks and at AAA offices. Charges for exchanging U.S. checks into local currency apply. In case of loss, travelers checks can be easily replaced provided you have kept a record of the checks’ serial numbers in a secure place. For western European countries, Visa, MasterCard and American Express cards are accepted at most hotel, restaurant, and souvenir stores and they automatically give you a favorable exchange rate without a transaction fee. However, cards are not readily accepted at smaller vendors, sidewalk stands, or open-air grocery markets. Exchanging U.S. currency: Carefully monitor exchange rates of the countries to which you'll travel. However you choose to change money, your passport will usually be required for identification. Each currency exchange will require a transaction fee. The best legal rate of exchange is found in banks and at ATMs. Visit your own bank in the U.S. to check on the overseas ATM locations of your card, as well as any service charges that may apply. Note: Exchanging U.S. currency with unauthorized individuals is a serious offense in most countries. Students should be wary of anyone who offers a rate for dollars higher than the official one, regardless of the reason. Sending money: In addition to the options available at your home bank, American Express recommends the Moneygram service to send cash overseas. Money should NOT be sent in the form of money orders or personal checks as these are rarely honored in Europe. Sending cash by mail is never recommended. Passport Students must have a passport for participation in any education abroad program. Application forms are available online at travel.state.gov. Passport applications require an original or certified copy of the applicant’s birth certificate, and a $100 fee (cost is subject to change). Applications can be submitted to the Wright Brothers U.S. Post Office on Oakwood Avenue. For a list of all post offices processing passport applications, visit http://www.usps.com/passport. Allow at least four to six weeks for routine service, and two to three weeks for expedited service. Passport photos are available through the Campus One Card office (located on campus in the Powerhouse) or at many local drug stores’ photo department. The Campus One Card office open Monday through Friday, from 8:30 a.m. to 4:30 p.m. If you already have a passport and it will expire while you are overseas, it must be renewed before departure. Your passport is the only official proof that you are an American citizen and should be protected as your most valuable document! Study abroad participants who are not U.S. citizens should consult the conditions of their U.S. visa regarding departure and reentry, as well as their country’s consulate office in the U.S. Make two copies of your passport. Leave one with your family in the States and keep one in your luggage in case you lose your passport. The copy will be very helpful in getting a replacement from the U.S. Embassy or Consulate. Visas — Information about entry requirements (i.e. visas, immunizations, additional fees, etc.) for travel to other countries can be found at http://wwwn.cdc.gov/travel and http://embassy.org. Consult the Programs Director for Education Abroad regarding visa requirements for specific programs. Medical insurance All students participating in a University of Dayton education abroad program are required to have medical insurance. Students should check with their primary insurance carrier to assure adequate coverage for accident, illness or long-term disability while abroad. Where this coverage is not provided, students are responsible for obtaining appropriate coverage. Students will receive international travel assistance from the University including medical evacuation and repatriation. If they are covered, students should take the policy number, the name and address of the insurance company, and a few claim forms with them. Keep all receipts to ensure reimbursement from one’s insurance company. If you take prescription medications, consult your doctor about the amount needed for your stay. All medicine should be kept in the original containers and clearly labeled to avoid potential delays through customs. Bring a copy of the generic prescription for emergencies.

Helpful Links: Center for International Program's Education Abroad Policies and Processes >> Review the University of Dayton's Overseas Travel Guidelines >>

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